Selling your car check list
Selling a car can be straightforward, but small oversights can cause delays, disputes, or reduced value. Whether you’re selling privately or to a dealer, following a clear checklist ensures you present your vehicle properly, meet legal requirements, and finalise the transfer smoothly.
Why preparation matters
Legal compliance: Each state or territory has rules on transfer, roadworthiness, and documentation.
Value retention: A well-presented car with full records typically sells faster and at a higher price.
Risk reduction: Correct paperwork prevents fines, liability for the buyer’s actions, or disputes after sale.
Pre-sale preparation checklist
Confirm ownership and finance
Ensure your name is on the registration.
Request a payout figure if the car is under finance.
Be ready to clear any encumbrances at settlement.
Collect key documents
Registration papers.
Service and maintenance history.
Roadworthy/safety certificate (if required in your jurisdiction).
Owner’s manual and warranty records.
Proof of identity.
Prepare the vehicle
Thorough clean (inside and outside).
Address minor repairs (tyres, lights, wipers).
Ensure spare keys, accessories, and tools are available.
Remove personal items and clear digital data (e.g., GPS, infotainment).
Set your price
Research market values on reputable platforms.
Consider condition, mileage, and comparable listings.
Decide whether you’re open to negotiation.
Advertising checklist
Take clear, high-quality photos (interior, exterior, odometer, service records).
Write an accurate, factual description (make/model, year, mileage, condition).
Highlight selling points (service history, one owner, warranty remaining).
State inclusions clearly (roof racks, charging cables, etc.).
Use trusted advertising platforms.
Selling and negotiation checklist
Screen enquiries carefully and meet in safe, public locations.
Verify the buyer’s ID before test drives.
Set clear boundaries for test drives (insurance cover, time limit).
Be transparent about known defects.
Keep communication in writing where possible.
Settlement and handover checklist
Agree terms in writing
Use a simple sale contract covering price, inclusions, and timing.
Receive payment securely
Prefer instant transfer or escrow service.
Avoid cash deposits unless agreed and receipted.
Final handover
Sign and date the transfer forms.
Provide keys, manuals, and accessories.
Record odometer reading at handover.
Notify authorities immediately
Submit a Notice of Disposal (or equivalent in your jurisdiction).
Cancel or transfer insurance.
Retain a copy of the contract and transfer documents.
Common mistakes to avoid
Handing over the car before payment clears.
Forgetting to lodge the disposal notice.
Not clearing outstanding finance before transfer.
Omitting service records, which can lower buyer confidence.
Understating condition or defects, risking disputes.
Final note
A disciplined checklist protects both seller and buyer. With clear records, secure settlement, and timely notification, you can complete the sale confidently and avoid complications.
This checklist is for general guidance only. Always check the specific requirements in your state or territory before selling your vehicle.